> For the complete documentation index, see [llms.txt](https://docs.powerfulform.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.powerfulform.com/submissions/export-submissions.md).

# Export submissions

Download your form responses as a spreadsheet for backups, reporting, analysis, or sharing with your team.

{% hint style="info" %}
**Export submissions** is available on Premium plans and above. See [Plans and billing](/settings/plans-and-billing.md).
{% endhint %}

Exporting submissions lets you download all the responses into a spreadsheet (Excel). This is useful for backups, reporting, analysis, or sharing data with your team.

## 📤 Exporting All Submissions <a href="#exporting-all-submissions" id="exporting-all-submissions"></a>

1. Open the app > click **Submissions**
2. Tick on the 1st checkbox of submission list > click **Select all 50+ submissions** to select all submissions in the list
3. Click the **Export submission(s)** button > the export file will be downloaded immediately in your device

{% hint style="info" %}
**Reminder**: Make sure to click **"Select all 50+ submissions"** if you want to export more than just the 50 submissions visible on the first page.
{% endhint %}

<figure><img src="https://2907469752-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FehM2rz7MmKkWcJmgvJOe%2Fuploads%2Fgit-blob-36a9c91005654ade338a27d7fad2aa98ee5099c5%2Fscreenshot-old-export-submitted-data-1.png?alt=media" alt=""><figcaption></figcaption></figure>

***

## 📤 Export Selected Submissions <a href="#export-selected-submissions" id="export-selected-submissions"></a>

1. From admin site of the app, click **Submissions**
2. Click **Add filter** > Find/filter the records that you want to export by:
   * **Status**: read/unread
   * **Form**: form names
   * **Date created**: the time the submissions are created
3. Click **Select all 50+ submissions** to select all submissions in the list
4. Click the **Export submission(s)** button > the export file will be downloaded immediately in your device

{% hint style="info" %}
**Reminder**: Make sure to click **"Select all 50+ submissions"** if you want to export more than just the 50 submissions visible on the first page.
{% endhint %}

<figure><img src="https://2907469752-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FehM2rz7MmKkWcJmgvJOe%2Fuploads%2Fgit-blob-6ab6aa4b588b75fc57f14654619e59fd702dc702%2Fscreenshot-old-export-submitted-data-2.png?alt=media" alt=""><figcaption></figcaption></figure>

<figure><img src="https://2907469752-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FehM2rz7MmKkWcJmgvJOe%2Fuploads%2Fgit-blob-2a577a298e43a5c7c86dd8701817db559f6e93f1%2Fscreenshot-old-export-submitted-data-3.png?alt=media" alt=""><figcaption></figcaption></figure>

***

## 🔔 Important Notes <a href="#important-notes" id="important-notes"></a>

**❌ Permanent Deletion**

Once submissions are deleted from the app, they cannot be restored. Deleted data is permanently removed from the system.

***

**🗂️ File Attachments**

If a submission includes uploaded files, the download links in your exported file will stop working after the submission is deleted.

***

**💾 Save a Backup First**

If you need to keep any uploaded files, make sure to download and save them to your device before deleting the submissions.

<br>

## Next steps

* [View submissions](/submissions/view-submissions.md) — the table, its filters and its bulk actions.
* [Form insights](/submissions/form-insights.md) — the numbers behind the submissions.
* [Google Sheets](/integrations/google/google-sheets.md) — write new submissions to a spreadsheet automatically.
* [Public API](/public-api/api.md) — pull submissions into your own system with code.
* [Contact support](/help/contact-support.md) — if an export will not finish.